The Freedom of
Information Act requires school districts to make certain documents available
for inspection. This law is intended to insure that the district is meeting
all regulations and guidelines regarding reporting procedures and safety
- Child Abuse
Hotline – If you suspect Child Abuse or Maltreatment call the NYS toll
free hotline: 1-800-342-3720 / Es usted sospecha abuso o maltrato llame
a nuestro numero gratuito en todo el estado numero de telefono:
- The District
has appointed a Compliance Officer for resolving complaints regarding Section
504 of the Americans with Disabilities Act.
Professional Performance Review of teachers and principals.
Under New York Education Law section 3012-c, parents have the right to
access the composite APPR score for their child’s teacher and principal.
- Copies of the
management plan regarding the Asbestos Hazard Emergency Response Act
are on file in the District Office.
plain-language summary of the district's attendance policy will
be distributed to parents at the beginning of the school year.
- The annual
Audit was performed and is on file in the District Office
- The District
has appointed a Chemical Hygiene Officer.
- Child Find
Pursuant to Federal and State law of the Individuals with Disabilities
Education Act and Article 89 of the New York State Education Law, the
Clarence School District seeks to locate, identify, evaluate, and
maintain information about all children with disabilities residing
within the district, including those attending private schools. Parents
or legal guardians who believe their child has a handicapping condition
and may be in need of special services should contact the Director of
- The District
participates in various ‘Child Nutrition Programs’ and
disseminates information to parents at the beginning of the school year.
- Code of
A plain-language summary of the code of conduct will be distributed to
all parents. This summary, along with a copy of the complete code, is
available upon request.
- Under the
Family Education Rights and Privacy Act, certain information known as "Directory
Information" may be released for non-commercial purposes
without prior written consent. Directory information is identified as
information that would not generally be considered harmful or an
invasion of privacy if disclosed. Directory information may include a
student's name, names of parents or legal guardians, grade designation,
participation in school extracurricular activities, achievements, awards
and honors, and relevant statistics and personal data of members of an
athletic team or other school-sponsored activity. If you wish to refuse
permission for the release of any or all directory information described
above, you must notify the District in writing by September 30. Please
submit your request to opt out of the release of directory information
to the building principal of your child's school. Please Note: Although
not considered directory information, photographs, video or audio
recordings, or electronic images of students may be used without prior
consent in order to publicize or promote a school district program. If
you wish to refuse permission for the use of your child's photograph,
video or audio recording, or electronic images in district publications,
media releases or the District Web site, you must notify the building
principal of your child's school in writing by September 30. No
identifying information is used in conjunction with student photos
posted to the District's Web site.
- In compliance
with Section 504 of the Rehabilitation Act of 1973 and
the Americans with Disabilities
Act of 1990, and the ‘Dignity for all Students Act’ the Clarence
Central School District does not discriminate on the basis of disability.
No qualified student with a disability shall, on the basis of that
disability, be denied access to any of the District's educational
programs or activities. The District's designated compliance officer who
coordinates the nondiscrimination requirements of Section 504 of the
Rehabilitation Act of 1973 is the Director of Special Education.
- Copies of the Emergency
Management Plan including building based emergency response plans
are present in all district schools.
- In compliance
with Title IX of the
Educational Amendment of 1972, the Clarence Central School District
provides equal access to all its educational programs and activities
regardless of sex, race, color, national origin, or disability. No
student will be excluded on such basis from participating in or having
access to any course offerings, student athletics, counseling services,
extracurricular activities, or other school resources. The District's
designated compliance officer who coordinates the nondiscrimination
requirements is the Curriculum Coordinator.
- The Family
Educational Rights and Privacy Act (FERPA) is a federal
law that protects the privacy of student records. The Act affords
parents or legal guardians of a child under 18 years of age or students
or former students over 18 years of age the right to inspect, review,
and challenge information and data in the student's educational record
file. A request for access to a student's school records must be
submitted in writing to the District. Upon receipt of a request,
arrangements will be made to provide access to the student's records
within a reasonable amount of time, but not more than 45 days after the
request has been received. Student records are confidential and may not
be released or made available to persons other than parents or students
without the written consent of such parents or students with the
exception of "Directory Information."
- The District
participates in the federally funded breakfast and lunch program and
provides free or reduced priced meals to qualified District
students. Information on this program is sent home with every child
during the first week of school. Additional copies are available at each
school. Children participating in this program will not be identified.
Meals will be served to them in the same manner as they are to all
students in order to maintain confidentiality.
- The annual
Fire Inspections were performed in accordance with all existing New
York State fire regulations.
district records are available for public inspection and copying in
accordance with the Freedom of Information Act. Records available
for inspection in accordance with the law may be inspected after an
application for Public Access to Records form is completed and returned
to the Records Access Officer. Records may be inspected in the presence
of authorized school personnel during the regular workday. Copies may be
obtained for a fee. Please call 407-9100.
- The Clarence
School District has an established grievance procedure for the
prompt and equitable resolution of complaints alleging discrimination
based on sex or disability. For information regarding the District's
grievance procedure or questions about the District's policy in regard
to Title IX or Section 504, please contact The Superintendent of
Schools, 9625 Main Street, Clarence, NY 14031, telephone 407-9100.
information privacy, under the Health Insurance Portability and
Accountability Act (HIPPA) the District must provide notice of
its privacy practices with regard to protected health information.
- Parents of homeless
students and unaccompanied youths-youths not in the physical custody
of a parent or guardian have the right to attend the school they
previously attended or to attend school in the district of current
location. Homeless children have the right to be enrolled even though
the admission requirements have not been completed and prior student
records are not available, and they have the right to transportation to
and from school. To contact our homeless liaison please call our special
- The District
has posted educational material regarding influenza. If you would
like additional information please contact your child’s school nurse.
Pest Management (IPM) is a systematic approach to
managing pests with an emphasis on long-term prevention or suppression
with minimal impact on the environment and non-target organisms. Our
strategies for managing pest populations, should they develop, will be
based on the pest species and whether that species poses a threat to
students, staff, property, or the environment. The District currently
utilizes various outside companies to provide inspections, monitoring,
and recommendations to assist us in our response actions. At this time
we do not anticipate the application of any pesticides in the District.
If a situation should occur, we will provide 48-hour notification before
an application is made to all individuals requesting such information.
If you wish to receive prior notification or if you have any questions
about the IPM program, please contact the Superintendent of Buildings
- Within 30 days
of the start of the school year, parents will be notified if their child
is participating in, or eligible for a language instruction program for limited
English-proficient students. Parents will be notified within two
weeks after placement if the child is placed in such a program after the
beginning of the school year. Parents will be advised of their rights,
including their right to decline their child's enrollment in the
- Parents and
their children have the right to request that the District not release
the child's name, address and telephone number to military recruiters
without prior written consent.
- Districts will
distribute to parents of Title 1 students a copy of the District's and
the school's parental involvement policies.
- As part of the
Common Core Implementation Reform Act each educational agency must
publish a parents bill of rights for data privacy and security.
- Promotion and
information regarding the Common Core Implementation Act may be accessed
through the office of curriculum
- The District
has appointed a Records Management Officer.
- The Safe
Schools Against Violence in Education Law (SAVE) and Commissioner of
Education regulations require school districts establish a district wide school safety plan.
In order to provide a safe and secure environment, the Clarence Central
School District adopted a comprehensive plan that outlines specific actions
and responses to any crisis or emergency. A committee consisting of
various school personnel, community members, parents, students, and
police and fire officials developed the Plan.
receiving Title 1 funds will notify parents of their right to request
and receive information regarding the professional staff qualifications
of their child's classroom teachers and teaching assistants.
- To comply with
the “Annual Professional Performance Review” the district has posted the
‘Testing Transparency Report’. Various relevant material can also
be found at: http://www.engageny.org/resource/guidance-on-the-approved-regulatory-amendments-toappr-to-help-reduce-local-testing.
- The District
has appointed a Title IX Compliance Officer.
- Each parent
has the right to contact the Director or Assistant Director of Special
Education (Phone number 407-9100) to obtain information regarding a
referral or a potential referral and evaluation of their child for the
purposes of special education programs or services.
- Sex Offender
Registry Link: http://www.icrimewatch.net/index.php?AgencyID=54107
- If you are interested in the Free Summer Food Service Program please call 1-800-522-5006 or 518-486-1086 for more information.